Travel and Conference Expense Procedures

Domestic Conference Travel Procedures  

Conference Approval Form:   prior approval is required 20 days before departure

Conference Advance Form:   Prior to travel, employees can request an advance for out of pocket expenses or for the registration fee to be paid directly to the vendor.

Hotel/Motel Transient Occupancy Tax Waiver:   Available in CA for state employees

Statement of Conference Expenses:   Please note that

  1. This form must be submitted within 30 days of the return.
  2. All expenses must be included: If travel expense is paid by procurement card, attach a copy. All original receipts should be taped separately on to a piece of white paper.
  3. Conference agenda is required.
  4. Deduct all advances and procurement card charges.

Expense Reimbursements

Petty Cash Reimbursement  , if the total is under $100

Request for Reimbursement  , if total exceeds $100

Mileage Expense Claim Form   , for mileage, parking and toll reimbursements not related to a conference.