Minutes for February 17, 2022

Attendance:

  • Quorum was reached at 18/25 voting members present.
  • Members who were not in attendance are indicated by (not present).

Voting Members

Executive Officers

    • President: Lindsay Ayotte - votes in ties
    • Vice President: Cassidy Ryan-White
    • Secretary: Jessica Truglio
    • Treasurer: Rika Yonemura-Fabian
    • Past President: Kate Williams Browne - non-voting

Senators

ASLT: 
    • Ame Maloney
BEPP:
    • Dick Claire
    • Filipp Gleyser
Counseling:
    • Jacqueline Escobar
    • Alberto Santellan
    • Mandy Lucas
GLPS:
    • TBD
Language Arts:
    • Rachel Bell
    • Jarrod Feiner
    • Danielle Powell (not present)
KAD:
    • Amber Steele
SMT
    • Younga Choi
    • Maryam Khan
    • Kolo Wamba (not present)
SSCA:
    • Amir Esfahani
    • Jennifer Merrill
    • Jude Navari
CTE Senator
    • Soledad McCarthy
Part-Time Faculty
    • Timothy Rottenberg
    • Jessica Silver-Sharp
    • Suji Venkataraman
Non-voting Members

Governance Committee Chairs

    • Curriculum: Jessica Hurless
    • Educational Policy: Jacqueline Escobar
    • Professional Personnel: Bianca Rowden-Quince

Advisory Members

    • AFT: Marianne Kaletzky (not present)
    • ASSC: Anthony Tran
    • Classified Senate: Kennya Ruiz (not present), Marissa Thigpen (not present)
    • PD/CTTL: Bianca Rowden-Quince
    • SEEED: TBD
    • Guided Pathways: Ernesto Hernandez (not present)
    • OER: Ame Maloney
Guests
  • Karen Vanuska, Andrea Fuentes
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1.0 Opening Procedures

1.1 Call to Order/Establish Quorum

Presenter: President Ayotte

Time: 1

Notes:

1.2 Senate Networking

Presenter: President Ayotte

Time: 1

Notes: 

1.3 Adoption of Agenda

Presenter: President Ayotte

Time: 1

Notes: Senator Malone motioned to adopt the agenda, and Ed Policy CoChair Escobar seconded. A motion was made from Senator Yonemura-Fabian to change item 2.1 from an action item to a discussion item. The agenda was approved by a vote of 18 for, 0 opposed,0 abstentions. 

1.4 Adoption of Minutes

Presenter: President Ayotte

Time: 1

Notes:

A motion to approve minutes from February 03, 2022 meeting was made by Senator Steele and was seconded by Ed Policy Co-Chair Escobar. Senator Steele noted a typo switching the words minutes/members and Senator Lucas noted an error with the names of Senators and executive members.  Senator Steele noted that there was a missing comment regarding senate discussions and the need to have a plan for following up on items when the time for said item runs out. All changes were made. Minutes were passed by a vote of 16 in favor and 0 opposed 0 abstentions.

1.5 Adoption of Consent Agenda

Presenter: President Ayotte

Time: 0

Notes: 

  1. Veterans Counselor Screening Committee
    • Joyce Lee: COUN Faculty
    • Alberto Santellan: COUN Faculty
    • Lorraine DeMello: COUN Faculty
  2. PSP Counselor Screening Committee
  • Kim Davalos: PSP Counselor
  • Mandy Lucas: PSP Counselor
  • Brianna Clay: TRiO Counselor

Notes:  Consent agenda approved

1.6 Public Comment

Presenter: President Ayotte

Time: 3

Notes: 

Past President Williams Browne announced that the annual Board of Trustees retreat was held last weekend. The Board would like to work on extending College Promise to work with county agencies that support education from birth to adulthood. In addition, the chancellor would like to put together an ad-hoc committee to rethink the focus of the district and the priorities that impact how we allocate money and resources.   No further details are available at this time.

 

  1. .
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2.0 New Senate Business

2.1 Senate Dues

Procedure     |     Information     |     Discussion     |     Action

Presenter:  Treasurer Rika Yonemura-Fabian

Time:  10

Notes:

A discussion was held regarding how to use senate dues. Treasurer Rika Yonemura-Fabian reported that the current balance of senate dues is $1,990 which is an increase of approximately $400. Treasurer Rika Yonemura-Fabian requested the input of ASSC and they suggested the following: food vouchers, travel vouchers, and money for technology expenses. Several senators made suggestions related to using the funds for parking permits and concerns in general related to the decision that was made to reinstate the fees for parking on campus. Treasurer Rika Yonemura-Fabian made a request for volunteers to join a task group to help make a proposal. Senator Santellan, Senator Venkataraman, and Andrea Fuentes volunteered for this task group. Vice President Ryan noted that she will make agenda request for future meeting to discuss parking permit fees. Curriculum Chair Hurless motioned to extend time, and Senator Malone seconded the motion.  Curriculum Chair Hurless made an additional suggestion that dues be used to pay for application fees for transfer institutions. Senator Rottenberg suggested that the dues be given in the form of a scholarship so that it could be used as direct aid in a way that more specifically benefits the needs of students.

 

Procedure     |     Information     |     Discussion     |     Action

Presenter: Jaqueline Escobar and Jessica Hurless

Time:  45

Notes: updates to Education Policy

2.2 Education Policy

ED Policy Chair Escobar and Curriculum Chair Hurless shared updates to 3 specific policy changes that impact faculty.

 BP 6.32 Intellectual Property-

BP 6.33 Use of Copyrighted Materials

BP 3440 Service Animals

BP 3510 Workplace Violence

Time was given for senators to review the updated policies and provide feedback or ask for clarifications. A discussion was had regarding service animals and the rights of the individual needing the animal vs the needs of the other individuals in the class. Additional discussion and written comments were made regarding the Intellectual Property policy. Senator Steele raised a concern regarding content that is created by faculty using ZTC resources and the district’s ability to take that content and use it. Senator Feiner raised a concern about the use of students’ work and that it should also be protected. Senator Esfahani raised further concerns regarding artwork created in classes and ownership of said work. Senator Malone raised a question regarding the logistics related to the implementation, assessment, and negotiation of intellectual property issues. Senator Rowden-Quince recommended that we as a senate consult with district lawyers who might be able to help give context to the policy. Senator Malone noted that item 14 BP 6.32 also references the collective bargaining units thus how can we engage with AFT to address the rampant harvesting of faculty content. Ed Policy Chair Escobar clarified that these items are under first review and that the board will have a second and third review in March and April. A motion was made by President Ayotte to extend the time on this item by two minutes and was seconded by Senator Choi. Secretary Yonemura-Fabian indicated that AFT is addressing the issue of intellectual property in the new DE addendum of the contract.  A recommendation was made by Professional Personnel Chair Rowden Quince to look into how our fellow community colleges are handling these issues. A motion was made by Senator Steele for a second time extension and was seconded by Senator Malone. Senator Malone volunteered to do some research regarding the policies of other community colleges.

2.3 Election Committee

Procedure     |     Information     |     Discussion     |     Action

Presenter:  Vice President Ryan-White

Time: 10

Notes: Vice President Ryan-White led discussion and nomination/voting process for members of the election committee. President Ayotte motioned to approve Kate Brown and Karen Vanuska and Senator McCarthy seconded. Curriculum Chair Hurless nominated Senator McCarthy to serve on the elections committee and Senator Choi seconded. A vote was held to approve the committee membership and 18 votes were in favor, 0 opposed, and 0 abstentions.

2.4 Revisit Academic Senate Goals

Procedure     |     Information     |     Discussion     |     Action

Presenter:  President Ayotte

Time: 20

Notes: President Ayotte led a discussion regarding the goals set by the Academic Senate, specifically related to understanding the role of the faculty coordinator as well as tracking committee membership. President Ayotte recommended setting up a task group that would bring suggestions back to the larger group. Curriculum Chair Hurless recommended having a study session and inviting campus representatives who may be more knowledgeable about this position to share insight. Additional discussion was had regarding the appropriateness of putting Coordinators on the spot. After discussion, a motion to lay the item on the table for a future meeting was made by Senator Malone and was seconded by Senator Steele.

 

 

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3.0 Standing Agenda Items

3.1 Committee Reports

Procedure     |     Information     |     Discussion     |     Action

Presenter(s): Standing Committee Chairs

Time:

Notes: 

Vice President: VPI Hiring Committee has begun its meeting process.

PPC: The next nomination cycle is for the Meyer award, please consider nominations. A call for flex activities will be out soon please reach out if you have recommendations for what you’d like to see.

 AFT: Negotiations for the next contract cycle will begin soon. Secretary Yonemura-Fabian shared some highlights which were not yet available to be published.

ED Policy: Regarding BP 2.90 on Covid19 vaccinations, the ED Policy group was able to have input regarding exclusive administrative procedure language.

CTE: There is a north County CTE Event on April 22nd. More info to come.

3.2  President’s Report

Procedure     |     Information     |     Discussion     |     Action

Presenter: President Ayotte

Time: 5

Notes: 

SPARK: Spark will begin drafting goals related to the educational master plan this Thursday. College Governance Committee will be putting together a task group to create a committee charge for enrollment management committee, will report back during the March meeting. Please lookout for opportunities to participate which will be shared soon.

The next BOT meeting is next Wed @ 6 pm and there is Public Comment right at the beginning of the meeting for anyone interested in addressing the BOT.

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4.0 Announcement and Closing Procedures

4.1. Announcements

Presenter: President Ayotte

Time: 1

Notes:  

4.2. Motion to Adjourn

Presenter: President Ayotte

Time: A motion to adjourn was made by Senator Santellan and was seconded by Senator Merrill at 4:05.

Notes: The next meeting will be Thursday, March 3, 2022. If you would like to request an item be put on the agenda (Discussion, action, or information) please submit your request for the next meeting by Tuesday, February 22, 2022, by 12:00pm. You can request an agenda item here


Academic and Professional Matters, AB 1725 “10 + 1”

  1. Curriculum, including establishing prerequisites and placing courses within disciplines
  2. Degree and certificate requirements
  3. Grading policies
  4. Educational program development
  5. Standards or policies regarding student preparation and success
  6. District and college governance structures, as related to faculty roles
  7. Faculty roles and involvement in accreditation processes, including self-study and annual reports
  8. Policies for faculty professional development activities
  9. Processes for program review
  10. Processes for institutional planning and budget development
  11. Other academic and professional matters as are mutually agreed upon between the governing board and the academic senate